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Outlook is apparently the additional best important apparatus for attorneys afterwards Microsoft Word. It’s a one-stop boutique for email, calendar, and assignment lists. Although it’s a abundant tool, actuality are some tweaks to accomplish it alike better.

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Auto-Accept Appointments

If you are a litigator, there is annihilation worse than back you get a balloon date and your paralegal or secretary plugs it into the calendaring software and again you get abounding with about 50 agenda reminders to accept: aftermost day to mail serve discovery, aftermost day to alone serve discovery, aftermost day to fax serve discovery, etc. Not alone is it annoying, but it’s time arresting to go through and manually bang “Accept” on anniversary one. To date, there is no accumulation “accept” tool, so we are ashore with aloof beat anniversary one. There is a way to automatically acquire those after alike accepting to bang on them though. In the Options/Calendar menu, annal bottomward to Auto Accept/Decline. If you accept that selected, agenda requests arise into your inbox and are automatically accustomed after you accepting to bang on them. Back you do this, it does not annul the bulletin like it does back you manually bang Accept, so the bulletin will still be there so you can apprehend any addendum absorbed to it after accepting to dig through your debris folder.

I additionally created a aphorism to booty all of my agenda appeal and put them in a abstracted binder automatically. To do that, bang on Rules on the Home tab and actualize a new aphorism from scratch. One of the options is to automatically move agenda requests to a specific folder. Now, you can assignment for added than bristles after account after accepting an annoying pop-up about every degradation actuality taken in the appointment and all the deadlines associated with balloon dates.

Spell Analysis Afore Sending

For some reason, this is angry off by default. About-face it on appropriate now. Go to Options/Mail, and the additional advantage is to accredit spell analysis afore sending. This is altered from aloof putting the red squiggly curve beneath misspelled words. Back you columnist send, if annihilation is spelled incorrectly, it brings up a pop-up window afore the email absolutely goes out, absolution you change spelling (and grammar if you so choose). If you hit cancel, it asks you if you are abiding you appetite to accelerate the email after spell-checking it completely. I cannot calculation the cardinal of times this has adored me from sending out a typo in an important email.

Signatures

The aing advantage beneath Spelling and Autocorrect is to set a signature. Do the absolute apple a favor admitting and don’t accept a absolutely continued signature. You can additionally set it so that your signature does not arise in assiduously or replies. Back I am adhering an email alternation as an display to a motion, there is annihilation added annoying than your half-page email signature actualization eight times in the alternation with links to all of your amusing media and your Avvo 10 out of 10 brand and your headshot (you are not a absolute acreage agent) and your abnegation about how if you are account this and it was not advised for you, amuse annul the email, and your pat-yourself-on-the-back account about amuse be affectionate and do not book the email (which absolutely causes added abuse than it does prevent). Aloof accumulate it simple and about-face it off for replies and forwards.

Change Absence Reminders

If you accept a due date acquainted into your calendar, it doesn’t do you any acceptable to accept the admonition set for 15 account afore (the Outlook default). A admonition that your MSJ action is due in 15 account doesn’t absolutely advice anyone. You can change the absence reminders for things on your agenda to whatever you want. I accept the absence to be three hours. I manually change things that charge added apprehension time. Like motion due dates and the like.

Conclusion

In the a future, Outlook is advancing out with some abundant enhancements, like Microsoft To Do (which aloof formed out of beta), as able-bodied as able and under-utilized accoutrement like application Groups in Outlook. Those are capacity for addition day.

Jeff Bennion is a abandoned practitioner at the Law Appointment of Jeff Bennion. He serves as a affiliate of the Board of Directors of San Diego’s plaintiffs’ balloon attorneys association, Consumer Attorneys of San Diego. He is additionally the Chair of the State Bar of California’s Law Practice Management and Technology section. He is a affiliate of the Advisory Council and adviser at UCSD’s Litigation Technology Management program. His opinions are his own. Follow him on Twitter here or on Facebook here, or acquaintance him by email at [email protected]

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